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Part Time Legal Secretary, Private Client

A great opportunity has arisen in our Banbury office for a part-time Legal Secretary in our Private Client Department.

The successful candidate will provide a full secretarial and support service within the department, predominantly supporting a Chartered Legal Executive, but also providing administrative support to the wider department. You will need excellent keyboard skills, a polite and patient manner, initiative, and a flexible approach.

To apply, please provide a covering letter (including your salary expectations) and CV, highlighting relevant skills and experience. Please send your application to Emma Orford, Head of HR, at emma.orford@alsterskelley.com.

Please note if you apply direct (not through an agency) and successfully complete your probation period we will give you a one-time bonus payment of £250 (gross pay).

  • Undertaking typing and secretarial work within the Private Client Department for a fee earner, and also assisting when needed across the Department as part of the Private Client support team
  • Handling of and dealing with clients’ calls and liaising with Fee Earners where appropriate, although no legal advice may be given
  • Seeing clients in Reception
  • Making appointments for clients
  • Conflict checks on new clients
  • Locating files for next day’s appointments and passing to Fee Earner
  • Maintaining filing systems
  • Providing general administration tasks, as and when required
  • Dictation as and when required
  • Attending Private Client Department Support Meetings and Firm Wide Meetings
  • Provide reception cover as required
  • Preparing accurate invoices and cost scheduling for clients on a monthly basis under Fee Earner supervision/instructions
  • Maintain and protect client confidentiality at all times internally and externally
  • Undertaking any reasonable instructions given by management within the limits of this employment description
  • At least one years’ experience working within a Private Client Department, providing full secretarial support, dealing with Wills, Powers of Attorney and Estate administration.
  • Excellent keyboard skills with a good knowledge of Microsoft Outlook and Word. Case management system experience would be advantageous
  • Dynamic in approach and uses initiative when dealing with clients or potential clients
  • A positive approach to customer service
  • Ability to be a team player and flexible outlook
  • Efficiency to deal with awkward situations and difficult clients in a professional manner
  • Ability to remain discreet and maintain employee and client confidentiality at all times

Interested in this role?

For an informal discussion about any of our vacancies, please contact Emma Orford: emma.orford@alsterskelley.com.

Apply for this role

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